Interorient Marine Services Limited and its group of companies (collectively referred to as “Interorient”, “our”, “we” or “us”) is committed to protect your privacy and process your personal data always in accordance with the provisions of the General Data Protection Regulation 2016/679 (“GDPR”) as incorporated into national legislation.
Interorient processes personal data as an employer, service provider, for marketing purposes and in relation with visits to this website. For the purposes of the GDPR we act as the data controller of your personal data (and in certain situations as the data processor).
PERSONAL DATA WE MAY COLLECT FROM YOU AND PURPOSES OF PROCESSING
Below you will find a non-exhaustive list of personal data that we may collect from you by visiting this website or that you provide us voluntarily by phone, e-mail, mail or in person and the purposes for which they are collected:
a) Customer, Suppliers and Third – Party Information
We may process personal data of our customers, suppliers or third parties to fulfil our business or contractual relations with such parties. Personal data include, inter alia:
- Contact details;
- General enquires with regards to our ship management services which may include personal data;
- Personal data that we need to fulfil our business/contractual relationship with you or the organization that you represent;
- Personal data automatically collected from your device or web browser (more information under ‘Cookies’ section);
- Any other personal data that you may provide us voluntarily
The legal basis for processing the above-mentioned data is that it is necessary to fulfil our contractual obligations with you or that it is in our legitimate interest to meet clients’ requests and to improve our services. In certain situations, we may also obtain your consent prior to processing your personal data.
We process personal data submitted by job applicants through our Online Recruitment Process. When an applicant applies for a vacancy through our website, we use a system hosted by an external third-party service provider for processing of your application. Interorient will ensure that the service provider provides sufficient guarantees to implement appropriate technical and organisational measures in such a manner that processing will meet the requirements of the GDPR.
Personal data you will be requested to submit include, inter alia:
- General information such as your name, e-mail address, contact information;
- Residential address, CV/resume, education
- Any other personal information required to assess your application
The legal basis for processing personal data of job applicants is (i) the consent obtained from the data subject and (ii) that processing is a necessary step to enter into a contract with the data subject.
We may process your personal data for marketing purposes. For example, we may send you marketing communications and news concerning Interorient’s services, event invitations and our company newsletter. The legal basis for this processing is that we have a legitimate interest in contacting you to promote our services.
We respect if you do not want your personal data to be processed for marketing purposes and you can always inform us about this as per the section “Contact Us” found below. As soon as you notify us, your personal data will no longer be processed for marketing purposes.
Our third-party website provider acts as a data processor of your personal data that is collected by visiting this website. Interorient will ensure that our website provider provides sufficient guarantees to implement appropriate technical and organisational measures in such a manner that processing will meet the requirements of the GDPR and ensure the protection of your rights.
Our website may automatically collect information as you browse, such as Internet Service Provider, browser type and version, operating system and device type, average time spent on our site, pages viewed, information accessed, the Internet Protocol (IP) address used to connect your computer to the Internet and other relevant statistics. Such information is sometimes referred to as web analytics.
We may combine this automatically collected information with other information we collect about you. We do this to improve services we offer you, to improve marketing, analytics, and provide site functionality.
- We partner with a third party to either display advertising on our website or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this site in order to provide you advertising based upon your browsing activities and interests.
e) Other purposes
We may collect and process personal data for any other purposes which are not mentioned above, which include:
- Help enhance content and overall user experience on this website;
- Provide high quality services for our clients;
- Handle business contacts;
- Maintain our records;
- Respond to general enquiries;
- Comply with any applicable law, regulation, code of practice, guideline or rule or to assist in law enforcement and investigations conducted by any governmental and/or regulatory authority;
- Any other business purposes for which you have provided your personal data.
The legal basis for processing your personal data will vary, depending on our relationship with you and on the activity in question.
TRANSFER OF PERSONAL DATA
You may voluntarily provide information via this website or to Interorient directly by email, phone, mail or in person. To respond to such enquiries, certain personal data may be passed on to the relevant personnel, department, branch or authorized agency of Interorient. By providing your personal data to us, you acknowledge and agree that we have the right to share your personal data with any of our personnel and authorized third parties such as our business partners, sub-contractors and/or suppliers.
We may also transfer personal data to a company or organization located outside the European Union (“EU”), to enable us to address your enquiry efficiently and to comply with any applicable laws. Personal data may also be processed by our branch offices located in or outside the EU.
We may also be obliged to disclose personal data to comply with any applicable law or to protect the property, safety or rights of Interorient or others. For this purpose, we may disclose personal data to other organizations for, inter alia, facilitating criminal investigations. Interorient may also be obliged to disclose your personal data under applicable laws and regulations or court orders.
Interorient will not transfer personal data to a country outside the European Union that does not provide adequate protection of personal data, unless appropriate safeguards are implemented or the transfer complies with the GDPR.
PROTECTION OF YOUR PERSONAL DATA
Interorient will take appropriate administrative, technical and organisational measures to ensure the appropriate security of personal data. An appropriate level of data security will be deployed for the type of personal data and the data processing being performed. All staff of Interorient will be made aware of this policy, as well as our Cyber Security Policy and their duties under the GDPR.
Interorient and therefore all staff are required to respect the personal data and privacy of others and will ensure that appropriate protection and security measures are taken against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to all personal data.
Links to third party sites
RETENTION OF PERSONAL DATA
Interorient will keep your personal data for as long as necessary to fulfil the purposes for which they were collected and to satisfy any legal, accounting or reporting requirements.
Your personal data may be stored in different locations and for different purposes. As such, personal data which has been deleted from a system because it is no longer needed, may still exist in another system for a different purpose.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
If you would like further information on our Retention Policy, please contact our Data Compliance Officers.
YOUR RIGHTS RELATING TO YOUR PERSONAL DATA
Under the GDPR you have the right to request: (i) access to your personal data (Art. 15 GDPR); (ii) an electronic copy of your personal data (portability) (Art. 20 GDPR); (iii) correction of your personal data if it is incomplete or inaccurate (Art.16 GDPR); or (iv) objection to processing (Art.21 GDPR), deletion (Art.17 GDPR) or restriction (Art. 18 GDPR) of your personal data in certain circumstances provided by applicable law. These rights are not absolute. Where we have obtained your consent for the processing of your personal data, you also have the right to withdraw your consent at any time (Art. 7 GDPR).
If you would like to exercise any of your other rights, please contact us using the contact found below in section “Contact Us”. To process your request effectively, efficiently and securely, please include in your email:
- A clear statement on which rights you are seeking to enforce;
- A full description of the information or type of information that you are writing about; and
- Details that will confirm your identity, such as a scan of your passport or ID card.
If you feel that we have processed your personal data unfairly or unlawfully, you have the right to lodge a complaint to the relevant Supervisory Authority, but before doing so, we kindly ask you to contact our Data Compliance Officers first so that we can assess and address your concerns. In Cyprus, the Supervisory Authority for personal data protection is the Office of the Commissioner for Personal Data Protection.
You may contact our Data Compliance Officers if you have any enquiries or feedback on our personal data protection policies and procedures, or if you wish to make any request, at the email shown below: